Introduction

This checklist provides a detailed description of all the documents that are needed for onboarding your company. Please note that we merely require a filled in application form, business plan and a structure chart to give you an idea of the banking possibilities we can offer you. Because not every company is structured the same way, we will provide you with a list of required documents that is tailormade to your company's situation, after our first (virtual) meeting. 



The following documents are required for us to form a first impression of the banking possibilities we can offer you.



1.1 Application form

A filled application form. Our application form has been provided to you by email.


1.2 Business case

A brief written explanation of your business case, which at least includes the business activities, the reason for the application and choice for the Netherlands and this region, an explanation of the growth plans (development of turnover, number of FTE, required business space) and a description of the flows of cash (funds) and goods of the company.


1.3 Structure chart 

A dated and duly signed legal organisation structure chart with an overview of all the legal entities in the group, including the Dutch legal entity and the shareholders up to the private individuals. Please state the complete legal names, registration number and statutory seat for legal entities, complete first and surname, date of birth and country of residence for private individuals and always state the percentage of shareholder stake.

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The following documents only have to be provided if requested by the Inbound Clients Desk.


 

2.1 Company extract

Copy of the company extract of the Dutch Chamber of Commerce (KvK) of the Dutch company that requires the bank account.


2.2 Articles of association

Certified copy of the articles of association (deed of incorporation) of the Dutch company that requires the bank account.


2.3 Shareholders register

Copy of the shareholders register of all legal entities between the Dutch company and the ultimate parent company. If there are many shareholders with various stakes, please provide a cap table that shows capitalization or ownership stakes in the company, including equity shares, preferred shares and options, and the various prices paid by stakeholders for these securities in % of the total.


2.4 UBO Form

A filled and signed UBO form for the Dutch company or subsidiary. If applicable, please be sure to fill in the percentages of ownership and control.  This form requires a wet signature, so please do not use a digital signature. 



2.5 Certificate of good standing

Certificate of good standing/existence stating the details of the directors.


2.6 List of directors

List of all statutory directors of the ultimate parent company including their address and date of birth.


2.7 Identification

Certified true passport copy and full personal address of every other company officer or authorized signatory who will be empowered to have access to Rabobank accounts or will be allowed to otherwise represent the company towards the bank.


Delegated identification

Dutch law requires financial service providers to identify the persons mentioned in this KYC documents checklist. In case these persons are foreign domiciled people for whom it isn’t possible meet with Rabobank in the Netherlands and be identified in person it is possible to delegate this identification to certain third parties. Eligible third parties in this respect are:


  • an EU/EEA based notary firm or law firm; 
  • a non-EU/EEA notary or law firm provided such party is acceptable to Rabobank any branch of Rabobank Group worldwide;
  • a financial institution registered with the DNB (the Dutch central bank);
  • a Dutch embassy (for Dutch citizens only);
  • a Dutch consulate (for Dutch citizens only).

From these parties we then expect the aforementioned certified copies of the identification documents.


2.8 Ultimate parent company

Documents to verify the valid legal existence and legal representation of the ultimate parent company and all legal entities between the Dutch company and this ultimate parent company. You must submit the following documents (in Dutch or English).


  • Certified copy of the company registration from the country where it was founded (no older than one month); 
  • Certified copy of the Memorandum of Association;
  • Certified copy of the Articles of Association;
  • Certified copy of the shareholders register;
  • Certificate of incumbency, which clearly shows the appointed Board of Directors.

The documents must be certified as authentic copies or original documents. The Rabobank can ask for a document that confirms the authenticity of the foreign public deeds (an ‘apostille’).


2.9 Annual statements

(Consolidated) annual statements of the ultimate parent company of the last two years.


2.10  Bank reference letter

Reference Letter from one of the banks of the ultimate parent company. Such letter should at least include the following statements: 


  • Since when your company has been a customer of that bank;
  • Whether your company has always fulfilled all its obligations to that bank;
  • Whether the business of your company with that bank does not contravene with any of the EU or OFAC sanctions


2.11 Letter of reference / Letter of contact

If there is an NFIA advisor or a start-up facilitator involved, please provide a Quick Scan and a start-up facilitator agreement or NFIA Letter of Contact.